this post was submitted on 17 Sep 2025
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Hey, so I recently had the idea of proposing some new ideas, I had for the IT infrastructure of my local scouts organisation, mainly it's own nextcloud instance and website (and if that works well, maybey a matrix server and wiki, but website and nextcloud are much higher priority right now). But, I am wondering, what the best way to do the hosting would be. Using a VPS would be pretty nice, because there would be no upfront cost, but we would have to pay monthly fee and that's pretty hard to pitch for a new and untested idea, especially because we don't have that much regular funds/income. The other option would be to self host on hardware that stays in the building, but I am not quite shure, but then we would have a pretty steep upfront cost and I am not 100 percent shure, if we even have a proper network in the building.

The main thing, I am trying to ask here is, if any of you have ever done something similar before and if so, how you did it. Also I am thankful for any advice in general. I have done this already for my family, but doing this for an entire organistation is an entirely different thing. Thank you very much in advance!

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[–] meh@piefed.blahaj.zone 1 points 1 week ago

i'd say start small. do the the webpage on some old hardware, maybe a wiki. content consumption things that would be uncomplicated for the group to adopt. avoid things that would mean managing accounts for other people early on. a wiki or some static page using something like modocs will be easy to run off a decent internet connection at the building. low bandwith usage and low traffic.

if your goal is to degoogle group, nextcloud could be helpful for the organisers. maybe if you have success on the simple sites you can get people on board with some hardware for a small nextcloud server. but dont plan on opening the next cloud up to the kids. thats a world of risk you don't need to open up.

[–] Nexyte@lemmy.world 1 points 1 week ago (1 children)

As someone who has no real experience with Nextcloud: Do I 'need' it, when I already have a NAS with Synology Drive running on it, being accessible through Tailscale?

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[–] erer@lemmy.zip 1 points 1 week ago

Besides the time and responsibility of running the service, your biggest cost is going to be storage and maybe even transfer. None of the cheap VPS have big storage or bandwith, so I would not offer a service like this if I were you.

[–] possiblylinux127@lemmy.zip -1 points 1 week ago* (last edited 1 week ago) (1 children)

Just a word of warning

Nextcloud is very finicky and can be prone to breakage. That's not the say don't use it but be realistic about the amount of work needed to maintain it.

Honestly I would just go for gsuite or office365 simply because they are less likely to break on you. It sucks that Nextcloud is a huge monolith but it is what we have.

[–] hendrik@palaver.p3x.de 1 points 1 week ago* (last edited 1 week ago) (5 children)

I personally would advise against gsuite and office356 as well as it's currently debated whether they can be used in accordance to the GDPR. That's not stopping institutions and organizations... Both are very popular products, but I'd be cautious and not put any sensitive stuff or personal stuff or pictures there. And not hand out logins to other people, especially not minors.

[–] possiblylinux127@lemmy.zip 1 points 1 week ago* (last edited 1 week ago)

That is only an issue in Europe. OP sounds like they are from the US

I also don't think GDPR is much of a concern as there are large companies using Google and Microsoft services who seem to be fine with the risk. (I'm pretty sure Google and Microsoft also host European stuff in Europe)

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